Rejection letter sample

June 1, 2008
(Name, Company, Address)
Dear Sir,

I was impressed by your proposal presented but I regret that we are unable to accept your proposal because we are currently under the contract of Go Point of Sale for similar services.

Although I find the system in your proposal to be of high standard quality, I will be pleased to discuss the possibility of doing business in the future after the contract expires.

Thank you for your time and effort presenting your proposal and I wish you all the best in the future.

Sincerely,
James Ajel