Notification and Apology on Unanticipated Product Shipment Delay

December 21, 1982


This letter informs you that we cannot able to deliver the product with the above referenced purchase order on the specified date.

However, our products are ready to deliver within 10 days of the original shipment date and we hope that you can wait until that time.

And we are sorry for the unexpected delay and we just want to notify about this so that you can make necessary arrangements. But if your order remains in force we will prioritize to deliver to you as soon as we have received the products.

Again, our apology for the delay and we thank you for your kind understanding.

Very truly,

Acknowledgment To The Contract Terms Modification

January 30, 1983

To: Miss Tine Magalpoc

The contract or order we have agreed upon is dated on -,-20.
This letter serves as an acknowledgement to the modification of terms to the contract. The following takes place the change in terms:
[Describe changed terms]


Except if we hear from you directly to the contrary, we shall assume that the said revision is mutually agreeable.

Very truly,

Acknowledgment Of Correspondence Indicating Shipment Order Delay

December 1, 1982

Jasmine Bernal
ABS-GMA group of company
891 Global Center Building
Edsa, Quezon City, Philippines

Dear Sir:

On behalf of our company, we thank you for your ordered products. However, we are sorry to tell you that for now we cannot load your order because of unanticipated shipment delay from our overseas suppliers.

But we will soon deliver your order upon the arrival of the goods. Yet we cannot give you the exact shipping date for now.

Thank you for your understanding for this matter.

Very truly,

Example of Rejection Letter

January 31, 1989

(Name, Company, Address)

Dear Sir,

I was pleased to speak with you during our interview last Monday and I observed that you have good skills and abilities in the computer industry.

But I regret that you failed the pre-requisite qualification that our company is looking for.
So we are unable to offer you a position with our firm at this time.

However, we will keep your application on the file for future references. If there is a position that suits for you, I will be pleased to get in touch with you.

Thank you for your interest in our firm and wish you the best in your chosen field.


Rejection Letter Sample

December 21, 2003

(Name, Company, Address)

Dear Sir,

I regret to inform you that your recent application for the Head of Nursing service was unsuccessful.

Although you met all of the mandatory minimum qualifications for the job position, the Interview Board preferred applicant that has more experience than you currently possess.

On behalf of E Medical hospital, I thank you for your interest and effort and wish you all the best in your future career endeavor.



January 25, 2008

To: _ [Applicant]

We acknowledge and appreciate your interest to be employed in our company. However, we are very sorry to inform you that the vacant position has been filled and we cannot accommodate your application for now.
Nevertheless, your application will be filed for future reference if ever a job opening arises.

Very truly,

Conformity On Purchase Security Contract

August 28, 1982

Roxel Santos
Lexor Group of company
Rm 212 , 2nd floor , Don Juaquin Bldg.
Ayala Avenue, Makati, Philippines

Dear Sir:

We appended a copy of your Purchase Security Contract for the [specify equipment].

Your quarterly payments remaining are [number]. The scheduled date of your first quarterly payment will be on [date] and we will send you an invoice for it about one month before the mentioned date. And may we ask you to please send back the remittance portion of the invoice together with your check.

In the stated agreement, the contract is non-cancellable within the duration of the contract. Nevertheless, the payment of your balance can be done any time before the end of the contract.

We would like to take this chance to convey our appreciation for your business. And please free to contact us if you have any queries regarding your contract or if we can be of service to you in any way, please let us know.

Very truly,

Receipt Of Goods Acknowledgement

December 25, 2008

Antonio Pudol

Pudol Export Company
45 5th avenue, Don Pedro St.,
Constantino, Lagawe, Philippines

Dear Sir:

The undersigned is hereby acknowledges the receipt and delivery of the goods as depicted on the annexed list or invoice and furthermore announced that the specified goods have been inspected and declared as in good condition with no defectives.

Signed under seal this _ day of _, 20_.


Acknowledgment of Returned Product and Warranty Application

December 21, 2007

Dear Sir:

We apologized for having a problem encountered with regards to your brand new [name of product].

Whereas we request our customers make contact with their dealer in the event of a problem. And in your case, we recognize it. May we request that you will carefully package the unit in its original box and send it to us, so that our product technician will thoroughly examined it to determine the source of the problem.

If the product has only minor modification, we shall fix it and we will return the product back to you within 30 days. And the unit found out to be defective then we will send you a replacement immediately.

Again, we are very sorry for the inconvenience using the product and thank you for your consideration and for buying our [product name].

Very truly,

Acknowledgment From Publisher, Comments Referred To Author

December 21, 2007

James Morgan
Morgan Group Of Company Inc.
982 Magallanes st., San Fracisco, CA

Dear Sir:

I am expressing my gratitude for your remarks that our article is really informative. Your letter is already sent to the author and certainly, you will be hearing from him soon.

I am pleased that you have read our article and hope that you will continue to read our publication.

Should there be any comments or queries in the future, please let us know.

Our readership is essential and we are proud that you belong to the family of our subscribers.