Application for Shares

13th November, 20..

Dear Sir,

The printed Application Forms for the purchase of shares are gererally obtainable from Broker/Bankers or from the Company itself and hence no separate application or letter is required. A letter like the one shown below may, however, be written asking for an Application Form.

22nd December, 20..

Dear Sir,

Please send me three ‘Application Forms’ for Ordinary Shares of the Florida. Chemicals Limited.

Yours faithfully,

XXX.

Letter Authorizing Company to Pay Dividend to Banker

13th May, 20..

Dear Sir,

This is to authorize you to please deposit all dividend payable on Shares Nos. 1001 to 1100 standing in the name of the above company to the United Bank Ltd., Station Road, Florida.

Receipt for the same may please be collected from our bankers.

Yours faithfully,

XXX.

c.c. To United Bank Ltd., Station Road, Florida with a request to please credit the amount of dividends to our account as and when received and debit the amount of revenue stamps to our account when stamped receipts are issued on our behalf.

Letter Regarding Loss of Share Certificate

23rd June 20..

Dear Sir,

Share Certificate for 100 Ordinary Shares, issued in my name on 10th May by you, appears to have been lost my me. I, therefore, request you to kindly issue me a duplicate certificate. I understand to indemnify our concern for any loss arising of issuing this duplicate certificate.

Yours faithfully,

XXX.

Letter to the Registrar of Companies, Accompaning Audited Balance Sheet etc.

13th March, 20..

Dear Sir,

In compliance with section …….. of the US Companies Act we beg to send herewith for filing the Annual List of Members and Aummary duly signed, together with the necessary certificate  and three copies of the audited Balance Sheet and Profit and Loss Account for the year ended 30th June, 2003, adopted at the 4th Ordinary General Meeting of the Shareholders of the Company held on 10th March, 2004. $ 350 being the requisite amount of filing fee is sent herewith.

Yours faithfully,

XXX.

Letter from a Shareholder Enquiring about the Company`s Progress and the likelihood of a Higher Dividend

13th March, 20..

Dear Sir,
I am a shareholder of your company for the last fifteen years and I have got as many as 800 ordinary shares. I have been offered 250 shares at a premium of 5% and I shall feel much obliged if you would kindly let me know the progress being made by the Company and the likelihood of any increase on the dividend in the near future.
Yours faithfully,
XXX.
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Reply to above
7th April, 20..
Dear Sir,
Thank you for your letter datred the 4th April. I regret, in the capacity of a Secretar, I am unable to give you the information. I am sure you will appreciate my position as in giving you any such information, I should be acting in a
manner prejudicial to the interest of other shareholders. However, I suggest you to go through the latest Director`s Report and Balance Sheet and consult your stock brokers who may be in a position to help you.
Yours faithfully,
XXX.

Letter informing a Shareholder that his Shares have been lodged for transfer

10th August, 20..

Dear Sir,

This is to inform you that an instrument of transfer purporting to be signed by you and transferring 20 shares, numbered 1391 to 1410 (both numbers inclusive), of the Company, now standing in your name, has been lodged at this office for registration.

In case we do not hear from the date you to the contrary within seven days from the date of this letter, we will presime that the matter is in order and we will deal with the instrument of transfer in the usual manner.

Yours faithfully,

XXX.

Notice to the Shareholders of an Annual General Meeting

12th December, 20..

Dear Sir,

Notice is hereby given that the Seventeenth Ordinary General Meeting of the Shareholders of the Florida Chemical Mills, Limited, will be held at the registered Office of the Company at 2 McLeod Road, Washington DC, on Saturday, the 10th June 20… at 4 p.m. to transact the following.

1. To announce the audited accounts including balance sheet for the period from 1st July, 2003 to 30th June, 2004.

2. To appoint a Director in place of Mr. John who died last month.

3. To approve auditors for the current year and to fix their fees.

4. To declare dividend.

The Share Transfer Books of the Company will be closed from the 4th June to 8th June.

You are required to attend the above meeting.

Yours faithfully,

XXX.