Sample Order Letter

June 18, 1990

423 Lemery St., Ayala Village
Alabang, Muntinlupa, MM

Dear Miss De Dios:


I was very glad to know that your purchase order with a case number (give the number) was referred to my office by (give the name of the individual or the company).

I must say that your made a wise and good choice regarding the (indicate the model of the goods and the number). However, to insure the local representation, its consistency, and the uniformity of the service, we only market our goods through appointed dealers.

Please take note of the name and address of the local dealer in your area: (give the dealer information).
Your order has been referred to their good office.

Please feel free to contact us for any further concerns and future business. Thank you for your patronage.

Antonio Ricafort

Order Letter Sample

January 22, 2008

Pampang Market, Angeles City

Dear Miss Tumalip:

This letter is a notice of C.O.D. terms.

We have received your purchase order last (date) as enclosed to your letter.
We shall be pleased to accept your order; however, we cannot accept the order on credit terms.
As agreed to, we shall ship the merchandise on C.O.D. terms. This will be done unless you notify us with your wish to cancel or make some changes within (grace period that you intend to give) of receipt of this letter.

We appreciate valuable customers like you.


Mylene dela Fuente

Example of Order Letter

November 4, 2001

Villa Mercedes Marketing
241 Aquino st, Quirno, Isabela

Dear Mrs. Mercedes Lamire:

This letter is for formal confirmation about the verbal order that we had last (date). This is to confirm your acceptance communicated to you on the said date.
As you note, enclosed here is the copy of our purchased order including the terms and conditions of the deal.
We shall expect the delivery of merchandise on or before the agreed date. That is unless we receive objection within (grace period) of your receipt of this order.
Thank you.


Marivic Ballesteros

order letter

October 21, 2008

Almazan Trading
211 Rizal St., Laoag City

Dear Mariano Farin:

We have received your order last (date) as contained in the attached purchase order form.
We acknowledge and confirm the acceptance to the said order. However, these are the following exceptions:
(Give the full and specific descriptions)
We assume that you agree to the same exception included here unless you send us an objection within (grace period) of receipt of this notice.
Thank you for being a valuable customer.

Ferdi Pucdot

Sample Order Letter

December 2, 2002

Lakuna Merchandised
323 Ilalang st., San jose,
Balanga , Abra, Philippines

Dear Dando Padaoil:

This is an order for the following merchandise:
(Enumerate the orders and the specific description for each)
We will greatly appreciate it if you will ship all the orders as soon as possible via (your intended transportation company).
Payment terms shall be standard just like the previous purchase orders.
Please inform us immediately if you have any questions regarding this transaction. If so, kindly direct it to (name, address, and phone number).
Thank you for your prompt and expeditious handling of this order.

Jokejoke Bolabola

Order Letter Sample

January 30, 1998

Manyaman Inc.
234 Don Juan st., Manila

Dear Mr. Juan Luna:


We are glad to inform you that the parts included in your purchase order last (date) are now available. You can now pick them up at the above address.
We also express our sincere apology for the delay of the delivery of the parts and we are grateful that you still express patience about this matter.
We always improve our quality services and keep the products in good condition because of the valuable customers like you.
We appreciate your understanding regarding this matter.
Please feel free to call us for further assistance.

James Dimaliksi

Order Referral To Local Dealer Letter


Your purchase order, number [number] was referred to my
office. Your choice of the [model and number] is a wise
wise and tasteful decision. We, however, market our
products through appointed dealers, so as to insure
uniformity of service and constant local representation.

The name of the local dealer in your area is [dealer].
Your order has been referred to his good offices.

Thank you for choosing our product. If we may be of any
help in the future, please contact this office.

Acknowledgement And Acceptance Of Orders


Date: January 20, 1989

To:  Miss Roxel S. Pantig:

We are in receipt of your order as contained in the attached purchase order form.
We confirm acceptance on said order subject only to the following exceptions:  [Describe]

On exceptions noted, we shall assume you agree to same unless objection is received within ten days of receipt of this notice.

Thank you for your patronage.

Very truly,
Ed Lamire

Acceptance Of Order With Delivery


Date: _

To:  Mrs. De Jesus

We acknowledge acceptance of your order as per your order
of  Decemeber 20, 1999.  The goods will be shipped to you in the following
lots: [Specify lots and delivery schedule]

We request that payment be made as each lot is received.

Very truly,